MONTHLY BOOKKEEPING

Monthly Bookkeeping Services

Know Your Numbers Every Single Month.

Clean books are not just a tax requirement — they are the foundation of every smart business decision you make all year long.

We handle your books every month so you can focus on running your business.

QuickBooks · Xero · Virtual across Washington State · Bothell Office

Call +1 (425) 699-6990

What Happens Without Clean Monthly Books

WITHOUT BOOKKEEPING

No idea if business is actually profitable
Tax time is a stressful scramble
Bank account balance is the only metric
Loan applications get rejected
Missed deductions at tax time
Cash flow surprises catch you off guard

WITH BOOKKEEPING

Know profitability every single month
Tax preparation is fast and accurate
Real financial data drives decisions
Financial statements ready when needed
Every deduction captured all year
Cash flow visibility month by month

WHO IT'S FOR

Is Monthly Bookkeeping Right for You?

Monthly bookkeeping fits businesses whose books are current — or will be once a catch-up project is done.

A Good Fit

Owners who want reconciled books and financial statements every month, businesses with employees or sales tax to track, and anyone who wants tax season to start from finished books.

Not the Right First Step

If your books are months or years behind, start with catch-up bookkeeping. Monthly service begins once the backlog is cleared.

WHAT'S INCLUDED

What You Get Every Month

Every monthly bookkeeping engagement includes these deliverables.

Bank Reconciliation

Every bank and credit card account reconciled to the statement every month.

Profit & Loss Statement

See exactly where your money is coming from and going.

Balance Sheet

A complete snapshot of your business assets and liabilities.

Cash Flow Statement

Understand exactly where your cash is going each month.

Transaction Categorization

Every transaction coded to the correct category, with receipts matched where you provide them.

Financial Statement Review

We walk through your statements with you so you always understand your numbers.

SOFTWARE

We Work In the Software You Already Use

Not sure which software is right for your business? We help you choose and set it up correctly from day one.

QuickBooks Online

The most widely used small business accounting software in the US. We set it up correctly or clean up what is already there.

Xero

Cloud-based bookkeeping loved by small businesses for its clean interface and powerful reporting. We are experienced Xero users ready to work in your existing file.

INDUSTRIES

Industries We Serve

Do not see your industry? We work with businesses across all industries.

Restaurants & Food Service
Retail & E-Commerce
Contractors & Trades
Professional Services
Healthcare & Wellness
Real Estate & Property Management
Gas Stations & Convenience Stores
Trucking & Owner-Operators

WASHINGTON

Bookkeeping Built for Washington Businesses

Washington's tax system shapes how your books should be set up. The Business and Occupation tax is charged on gross receipts, and different revenue streams can fall under different classifications — retailing, wholesaling, or service and other activities. When your chart of accounts separates those streams, your B&O return comes straight from your books instead of from guesswork.

If you collect sales tax, the tax you collect is a liability, not revenue. Washington sales tax is generally based on where the customer receives the goods, so businesses that deliver need the right location codes. We set your books up so sales tax collected, B&O tax, payroll liabilities, and income are each tracked where they belong.

Monthly bookkeeping keeps you current. If you are already behind, start with catch-up bookkeeping and we move you onto a monthly plan once the backlog is cleared. Industry-specific setups matter too — see our pages for gas stations and convenience stores and real estate investors.

We keep books for businesses across the state, in person through our Bothell bookkeeping office and virtually everywhere else; most of those clients also file through our Bothell tax preparation practice. For a practical view of the work, see our monthly bookkeeping checklist and bookkeeping mistakes that cost small businesses.

COMMON MISTAKES

Bookkeeping Errors We Fix Most Often

These mistakes distort your numbers all year and show up at tax time.

Recording Deposits Net of Fees

Card processors and marketplaces deposit sales after taking their fees. Recording only the deposit understates revenue and hides the fee expense.

Counting Sales Tax as Revenue

Sales tax you collect belongs to the state. Booking it as income overstates revenue and your B&O base.

Owner Draws Recorded as Expenses

Money you take out of the business is not a deductible expense. Miscoding it makes profit look lower than it is.

Skipping Monthly Reconciliation

Unreconciled accounts hide duplicate entries, missing transactions, and bank errors until they are hard to trace.

No W-9s on File for Vendors

Collect a W-9 before you pay a contractor so you have what you need to issue a 1099-NEC — required for payments of $2,000 or more made in 2026.

WHAT TO HAVE READY

To Get Started

We connect bank feeds during onboarding, so most of this is a one-time setup.

Bank and credit card account list
Access to QuickBooks or Xero
Payroll provider details
Sales tax and B&O account information
Loan and lease statements
Last year's tax return
Vendor W-9s
Opening balances or last reconciled month

How Monthly Bookkeeping Works

Onboarding — we set up your chart of accounts, connect your bank feeds, and establish your baseline

You run your business — focus on your customers and operations, send us receipts and documents as you go

We handle the books — we reconcile, categorize, and organize every transaction every month

Monthly statements — we deliver your financial statements and review them with you

PRICING

What It Costs

Your price is based on transaction volume and business complexity. Every engagement starts with a free consultation so we can give you an exact number before any work begins.

View full bookkeeping pricing →

Starter — up to 100 transactions a month$300/month

Business — up to 200 transactions a month$500/month

Custom — 200+ transactions a monthLet's Talk

Final pricing is confirmed during your free consultation after we review your accounts, number of entities, software setup, and current state of your books. No surprises.

Common Questions

Bank and credit card reconciliation, transaction categorization, and a monthly profit and loss statement, balance sheet, and cash flow statement — plus a review of those statements with you.

By monthly transaction volume and complexity. The Starter plan is $300/month for up to 100 transactions, the Business plan is $500/month for up to 200 transactions, and businesses with 200+ transactions get a custom quote. See bookkeeping pricing.

Both. We can work in your existing QuickBooks Online or Xero file, clean it up, or help you choose and set up the right one.

Yes — after the backlog is cleared. We assess your backlog and provide a separate quote first; see catch-up bookkeeping.

Bank feeds bring in most transactions automatically. We ask for receipts, invoices, and explanations for anything that cannot be categorized from the transaction alone.

Yes. We review the existing file first. If it needs cleanup, that work is scoped as catch-up bookkeeping before monthly service starts.

Yes. Sales tax you collect is recorded as a liability, and revenue is separated by B&O classification so your Washington excise tax returns come straight from the books.

Yes. Reconciled monthly books are what we need to prepare your business tax return, and our S-Corporation and partnership prices assume reconciled books.

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GET STARTED

Your Books Should Work For You

Clean monthly financials. Real business clarity. Less stress at tax time. Starting at $300/month.